VACANCY ANNOUNCEMENT KEMRI/CDC RESEARCH AND PUBLIC HEALTH COLLABORATION

Opening date: 4/05/2012                                                        Vacancy No.K55/05/12

Program description: This program is collaboration between Kenya Medical Research Institute and the US Centers for Disease Control and Prevention whose remit is to conduct research in HIV and other diseases. Due to its continued growth, the Program has a vacancy in the Global Disease Detection Division (GDDD), within the Influenza Program.

Position: Administrative Officer II (MR 9) Job Group M

Location:  KISUMU

Reporting to: Project Coordinator, Kisumu

ESSENTIAL REQUIREMENTS:

·          Bachelor’s degree in Business Administration, Accounting or Finance. 

·          Minimum 1 year of relevant work experience in administration, Accounting, project management, business or closely related field, with financial responsibilities. 

DESIRED QUALITIES:

·          Proven leadership, management, interpersonal, decision making and analytical skills.                                                                                                                     

·          Knowledge of ERP Navision software

·          Proficiency in computer usage especially Microsoft packages

·          Strong writing and communication skills

·          Ability to collaborate with counterparts, including GOK, NGOs, community-based organizations and other donor supported projects.

Job Summary: The Administrative Officer will be responsible for coordinating administrative activities for Influenza program, including accounting, procurement, and personnel issues, with frequent travel to the program areas.

Major Duties and Responsibilities

·          Budget preparation ,analysis and tracking, proper management of imprest funds and facilitate request and receipt surrenders

·          Requisitions and follows up on supplies, stationery, printing, maintenance and other services from relevant offices, e.g. Procurement office.

·          Provides support and assistance to staff on HR issues and maintaining and updating confidential database containing employee job descriptions, CVs, certificates, contract dates, grading, appraisals and leave details according to the CDC/KEMRI policies.

·          Liaise with project managers, administrative sections at the field station and Nairobi Office.

·          Preparation of travel requests and travel orders for local and international travel and following up travel advances and reimbursement vouchers with Nairobi and Kisumu Accounts offices.

·          Coordinates logistical arrangements for program activities that is, arrange for venues, training materials and any equipment required for workshops, meetings, seminars and other training programs.

·          Coordinate program and administrative activities in order to ensure achievement of objectives in time and within an agreed budget, this includes periodic field visits.

·          Supervise support services functions of Influenza projects including transport, supplies and logistics, general and personnel administration.

·          Supervision of admin assistant and other project staff

·          Schedules, coordinates, attends, takes minutes and follows up on Influenza section meetings

·          Undertake other administrative duties as may be assigned from time to time in line with the CDC/KEMRI regulations.

Terms of Employment: Contract for 1 year, renewable as per KEMRI scheme of service. Probation period is for the first 3 months. Salary negotiable within the appropriate grade depending on education, experience and demonstrated competency.

APPLICATIONS ARE DUE NO LATER THAN: 16^TH May 2012 To: The Human Resources Manager KEMRI/CDC Research and Public Health Collaboration P.O. BOX 1578, 40100, KISUMU Or e-mail to: or log into our web www.jobs.cdckemri.org

Applications MUST include the following:

·          Letter of Application (INDICATE VACANCY NUMBER)

·          Current Curriculum Vitae with telephone number and e-mail address

·          Three letters of reference with contact telephone numbers and e-mail addresses

·          Copies of Certificates, Diplomas or Transcripts